There are many questions to ask. One group focuses on what you need now and whether you are using it. The second group of questions looks at the outlook and the changes you expect. You need to strike a balance between these two groups because otherwise you are looking at unnecessary costs.
Find out what the market has to offer
Technology is one of the main areas that are constantly and especially rapidly changing. Some people would swear to you that the best IT infrastructure is physical servers. However, this is not necessarily the case.
Physical infrastructure can be combined with virtualization services in the form of a hybrid solution, or you can opt for full virtualization of your servers and other cloud services. You have the choice of using public clouds, which can significantly reduce your operating costs, while private clouds are only used by yourself, but still with the ability to use resources efficiently compared to regular physical servers. You can combine multiple cloud solutions from multiple providers if needed, including data backup and rapid recovery scenarios.
You should also ask who will take care of you in case you need to solve anything, if they provide support in Czech if needed, or if they can be reached on weekends and holidays or during the holidays of your IT colleagues.
Consider whether it’s more beneficial for you to entrust your IT to a local or global provider, or whether you’d rather look for a partner that can provide both options with an additional level of flexibility and support. Check carefully whether the provider is a custom solution provider or a mere reseller of services without any support and clarify expectations and responsibilities.
Regardless of how old you replace your infrastructure, it’s good to remember that developments in recent years have allowed us to get rid of some items when buying IT infrastructure, such as investing in oversized hardware. Renewal no longer means an overstretched CAPEX and several years of depreciation costs, even hardware can be leased or completely freed from ownership.
The cloud has brought with it great opportunities to reduce costs and make work more efficient. But this is only true if you choose not only the right provider but also the right payment model. Depending on the way your business operates, either a monthly flat payment or a pay-as-you-go model of consuming for services actually used is worthwhile in case of dynamic changes in your needs.
Also, don’t be caught out by bargain quotes conditional on payment upfront. Also beware of fees for various “other” services, as well as opaque invoices that make it impossible to keep your IT costs under control.
Luck really favours the prepared
At first glance, an IT infrastructure renewal and modernisation project may not look as time-consuming as it actually is. It is not advisable to leave the choice of a new IT infrastructure solution to the last minute, but to spend several weeks or months preparing for a decision that will affect the functioning of your company for the next few years.
If you do not underestimate the preparation, everything will go well and you will achieve a real reduction and optimization of the costs of the entire IT operation, in which you can also include the more efficient work of your technicians.