How to minimize risks and achieve expected results in IT infrastructure renewal?

Imagine that the current IT infrastructure in the company where you work is failing and you need to plan and implement its renewal. What scenarios might arise?

  • The IT department is being prepared for the infrastructure upgrade by management, which is not planning a major change given the projected costs, and IT is being restored to function in exactly the same way.
  • The project is only talked about and the money is only available when a crucial part of the infrastructure breaks down, followed by a rush to buy the equipment that is currently available.
  • Ample time is devoted to preparation, research and planning, with the expectation that the project will take many months not only to prepare but also to migrate the data and implement new equipment or solutions.
Maybe you’ve been in one of these situations. Maybe you haven’t. Either way, let’s take a look together at the steps that can help you minimize the risks and negative consequences of unnecessarily high costs, lower efficiency, or inappropriately chosen IT resources.

Status analysis

A good basis for IT renewal is to be clear about what infrastructure you are actually using.
  • How many servers do you have?
  • Are you using them all really effectively?
  • Where do you run your servers?
  • Is there a better traffic option?
  • Is it possible to restructure the infrastructure to bring more benefits?
There are many questions to ask. One group focuses on what you need now and whether you are using it. The second group of questions looks at the outlook and the changes you expect. You need to strike a balance between these two groups because otherwise you are looking at unnecessary costs.

Find out what the market has to offer

Technology is one of the main areas that are constantly and especially rapidly changing. Some people would swear to you that the best IT infrastructure is physical servers. However, this is not necessarily the case.

Physical infrastructure can be combined with virtualization services in the form of a hybrid solution, or you can opt for full virtualization of your servers and other cloud services. You have the choice of using public clouds, which can significantly reduce your operating costs, while private clouds are only used by yourself, but still with the ability to use resources efficiently compared to regular physical servers. You can combine multiple cloud solutions from multiple providers if needed, including data backup and rapid recovery scenarios.
It is evident that you have a wide range of solutions and combinations to choose from. But how do you know which is the right choice? You can use the consulting services of experts in infrastructure recovery and optimization to walk you through the findings of your IT analysis or help you provide the input and prepare the conclusions you need to make an informed decision.

Technical background of the provider

If you run your servers in-house, you should ask questions about the security and suitability of the environment, resource efficiency, management and availability of monitoring, operational maintenance and the cost of the overall solution.

These questions should also be answered satisfactorily by your current service provider. Get answers to other questions as well:
  • How and where your data is stored.
  • How secure is the data centre? What kind of data center is the data in?
  • Is your data in the cloud being shuffled and distributed between individual data centers based on how the provider needs to spread the load?
  • Does your provider give you the ability to know where your data really is at any given moment?
You should also ask who will take care of you in case you need to solve anything, if they provide support in Czech if needed, or if they can be reached on weekends and holidays or during the holidays of your IT colleagues.

Consider whether it’s more beneficial for you to entrust your IT to a local or global provider, or whether you’d rather look for a partner that can provide both options with an additional level of flexibility and support. Check carefully whether the provider is a custom solution provider or a mere reseller of services without any support and clarify expectations and responsibilities.

Finance

Regardless of how old you replace your infrastructure, it’s good to remember that developments in recent years have allowed us to get rid of some items when buying IT infrastructure, such as investing in oversized hardware. Renewal no longer means an overstretched CAPEX and several years of depreciation costs, even hardware can be leased or completely freed from ownership.

The cloud has brought with it great opportunities to reduce costs and make work more efficient. But this is only true if you choose not only the right provider but also the right payment model. Depending on the way your business operates, either a monthly flat payment or a pay-as-you-go model of consuming for services actually used is worthwhile in case of dynamic changes in your needs.
Also, don’t be caught out by bargain quotes conditional on payment upfront. Also beware of fees for various “other” services, as well as opaque invoices that make it impossible to keep your IT costs under control.

Luck really favours the prepared

At first glance, an IT infrastructure renewal and modernisation project may not look as time-consuming as it actually is. It is not advisable to leave the choice of a new IT infrastructure solution to the last minute, but to spend several weeks or months preparing for a decision that will affect the functioning of your company for the next few years.

If you do not underestimate the preparation, everything will go well and you will achieve a real reduction and optimization of the costs of the entire IT operation, in which you can also include the more efficient work of your technicians.

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